Dymchurch Parish Council
Minutes of meeting - 19 Sep 11
A MEETING OF DYMCHURCH PARISH COUNCIL was held on
MONDAY, 19 SEPTEMBER, 2011
in the Parish Council Chamber.
PRESENT: Chairman Cllr. Roger Wilkins, Vice-Chairman Cllr. Joyce Cockerill, Cllr. Tom Gibbs, Cllr; Shirley Maile; Cllr. Ian Meyers; Cllr. Terry Mullard, Cllr. Diane Wilson.
APOLOGIES:
Cllr. Russell Tillson – holiday
Cllr. Alan Davis - working
DECLARATIONS OF INTEREST:
Cllr. Wilson declared interest in planning applications Y11/0840/SH and Y11/0841/SH. Whilst her declaration was not considered necessary, she wished to abstain from voting on the two applications.
MINUTES:
Proposed by Cllr. Cockerill, seconded by Cllr. Maile, that the Minutes of the meeting held on 5th September, 2011, be approved. Carried.
MATTERS ARISING.
Page 5. Item Jet-Skis (personal watercraft) Cllr. Mullard informed he has sent information to the Herald regarding this subject.
CORRESPONDENCE:
Shepway District Council:
1. Shepway District and Parish Councils Joint Committee was held on 15 September, included report on draft proposals for polling districts, polling stations and new charges for elections.
2. Notification that planning application Y11/0729/SH, installation of two metal acoustic louvers to the Telephone Exchange, Orgarswick Avenue, has been approved.
Dymchurch Parish Plan Action Group:
Letter received outlining proposals for planting trees and daffodils at the recreation ground. Clerk to respond.
PLANNING APPLICATIONS:
Y11/0837 /SH
37 High St. Change of use of ground floor shop from hairdressers to
residential and conversion to ground floor self contained
flat with single storey rear extension.
Proposed by Cllr. Mullard, seconded by Cllr. Cockerill that
No objection be made.
Voting: For: 2 Against: 3 Abstentions: 2 the motion was lost.
Proposed by Cllr. Meyers, seconded by Cllr. Mullard that
Objection be made to loss of shop premises in a high street
location. Voting: For: 5 Against: 0 Abstentions: 2
Y11/0840 /SH
67-69 High St. Retention and modification to the existing flue & retention
of chiller unit on the roof and installation of rear fascia.
Proposed by Cllr. Maile, seconded by Cllr. Gibbs, that
No Objection be made.
Voting: For:6 Against: 0 Abstentions: 1 Interest declared:0
Y11/ 0841/SH
67-69 High St. Retention of replacement shopfront.
Proposed by Cllr. Mullard, seconded by Cllr. Gibbs, that
No Objection be made.
Voting: For: 4 Against: 0 Abstentions: 3 Interest declared:0
Y11/0845/SH
12 Orgarswick Av. Construction of two storey side extension.
Proposed by Cllr. Gibbs, seconded by Cllr.Meyers, that
No Objection be made.
Voting: For:7 Against: 0 Abstentions:0 Interest declared:0
ACCOUNTS:
Proposed by Cllr. Maile, seconded by Cllr. Mullard, that the accounts be accepted.
Carried.
Audit Commission £480.00
Veolia Water 125.92
J.H. Young Ltd 12.64
Veolia ES (UK) Ltd. 77.05
Malcolm Wood 326.00
Geerings 49.39
Southern Water 40.80
DISTRICT COUNCIL REPORT:
Cllr. Wilkins informed that he attended a Development Control Committee and that planning development at Church Lane, New Romney has been approved.
Cllr. Mullard informed that he did not attend the last Scrutiny Committee meeting due to annual vacation, but will be attending full Council on Wednesday 21st October.
There are still teething problems with the waste collection service and certain routes.
CLERK’S REPORT
Notification received that the minimum wage will increase to £6.08 as of 1st October.
A statement of accounts and budget forecast will following in October, once income from the summer season and precept has been deposited.
Clerk will be attending a training day at KCC on 21st Sept.
A new bank mandate was tabled for signature following the decision to implement electronic payments.
Play school at the village hall has advised that a cherry tree needs to be removed from the play area as roots are penetrating the astro-turf. The tree is not subject to a TPO and it was agreed it can be removed.
Excessive repair works to the pavilion are being undertaken. The hot water cylinder developed a leak. The cylinder when installed about 5 years ago would appear to have been installed onto rotted flooring. The flooring has collapsed and the cylinder has ruptured the pipes running underneath. The cold water tank in the loft was installed using iron nuts and these have rotted causing seepage in the loft.
Clerk informed that the process of issuing licenses for rear access to the council’s car park needs to be reviewed. Chairman requested this matter be placed on a future agenda for discussion.
CHAIRMAN’S REPORT:
Following a recent access audit, the chairman requested the personnel, health and safety working group to postpone all visits and staff interviews until the report has been received and considered by Council.
A meeting was held on 18 September with officers of SDC to discuss the possibility of a skate park at Martello Tower 25 bottom car park. It was identified that land at the top of the ramp would be ideal as a skate park and Tamasin Jarrett agreed to contact EA regarding the matter. Ongoing.
Chairman thanked Cllr. Gibbs for producing plans and his assistance with the matter.
TO RECEIVE REPORTS ON MEETINGS ATTENDED:
Cllr. Wilson advised she had visited residents in Marshlands Close following a complaint made to the parish clerk regarding a neighbour dispute. The matter has been reported to SDC by the clerk and Cllr. Wilson, and the dispute in question is already known to SDC Housing Services. The parish council has no further responsibility or involvement with the matter.
TO RECEIVE REPORTS FROM WORKING GROUPS
Personnel, health and safety working group:
Cllr. Mullard produced a report on the working group’s findings to date and a copy was handed to Cllrs. Gibbs, Cockerill, Maile and Wilkins.
Cllr. Mullard advised:-
1. that the parish council should determine its pension scheme and not the working group. This will be placed as a future agenda item.
2. that the parish council office should be sold and an office built at the village hall premises.
3. provided the clerk with data sheets of hazardous chemicals being kept at the pavilion.
4. agreed that the working group will postpone any further meetings until council has had the opportunity to consider the Access Audit.
5.Cllr. Mullard thanked members of the working group for their time and effort to date.
ANY OTHER BUSINESS:
Cllr. Maile advised she has received a response from EA regarding the issues she raised with them. Also,
1.Birse are checking the wall
2.The seasonal litter collector is being laid-off at the end of the month
3.Men slept in a van by the sluice gate at Martello Tower 25 bottom
4.Cyclists are speeding along seawall
5. Lifebelt is missing at the top of the slipway
6. Danger sign is missing. This is the responsibility of SDC
7. Fishing nets on the beach. – ditto –
Cllr. Cockerill informed that she attended a meeting of the Royal British Legion and the following issues were raised:
1.Dogs on beach – no enforcement taking place.
2.Untidy areas in the village
3.Jet-ski problems
4.drinking on the beach – no enforcement visible.
Cllr. Meyers reported that fly-tipping has occurred at the end of St. Marys Road.
Cllr. Gibbs suggested that SDC mobile CCTV unit be considered for the recreation ground.
Cllr. Mullard informed that the report handed to Cllrs. identifies that the Grounds Man role needs additional hours to fulfil the responsibilities of the post. Analysis of the post identified that 7 additional hours are required, but the working group suggest this be reduced to 5.
Meeting closed at 20.50.
NOTICE IS HEREBY GIVEN that the next meeting of DYMCHURCH PARISH COUNCIL will be held on MONDAY, 3 OCTOBER, 2011 at 7.30pm in the Parish Council Chamber.
AGENDA
1) Receive apologies for absence
2) Declaration of Interest (Councillors should disclose personal or prejudicial interest/s in any item/s on this agenda. Councillors with a personal interest must describe and give details of the interest. Unless the personal interest amounts to a prejudicial interest, he/she may participate fully in the meeting.)
3) Approve the Minutes of the last meeting and discuss matters arising
4) Public Session
5) Consider matters raised in Public Session
6) Read Correspondence
7) Consider Planning Applications
8) Consider Payment of Accounts
9) District Council Report
10) Clerk’s Report
11) Chairman’s Report
12) To receive reports on meetings attended
13) To receive reports from Working Groups
--------------------------------------------------------------------------------
Clerk to Dymchurch Parish Council.
PRESENT: Chairman Cllr. Roger Wilkins, Vice-Chairman Cllr. Joyce Cockerill, Cllr. Tom Gibbs, Cllr; Shirley Maile; Cllr. Ian Meyers; Cllr. Terry Mullard, Cllr. Diane Wilson.
APOLOGIES:
Cllr. Russell Tillson – holiday
Cllr. Alan Davis - working
DECLARATIONS OF INTEREST:
Cllr. Wilson declared interest in planning applications Y11/0840/SH and Y11/0841/SH. Whilst her declaration was not considered necessary, she wished to abstain from voting on the two applications.
MINUTES:
Proposed by Cllr. Cockerill, seconded by Cllr. Maile, that the Minutes of the meeting held on 5th September, 2011, be approved. Carried.
MATTERS ARISING.
Page 5. Item Jet-Skis (personal watercraft) Cllr. Mullard informed he has sent information to the Herald regarding this subject.
CORRESPONDENCE:
Shepway District Council:
1. Shepway District and Parish Councils Joint Committee was held on 15 September, included report on draft proposals for polling districts, polling stations and new charges for elections.
2. Notification that planning application Y11/0729/SH, installation of two metal acoustic louvers to the Telephone Exchange, Orgarswick Avenue, has been approved.
Dymchurch Parish Plan Action Group:
Letter received outlining proposals for planting trees and daffodils at the recreation ground. Clerk to respond.
PLANNING APPLICATIONS:
Y11/0837 /SH
37 High St. Change of use of ground floor shop from hairdressers to
residential and conversion to ground floor self contained
flat with single storey rear extension.
Proposed by Cllr. Mullard, seconded by Cllr. Cockerill that
No objection be made.
Voting: For: 2 Against: 3 Abstentions: 2 the motion was lost.
Proposed by Cllr. Meyers, seconded by Cllr. Mullard that
Objection be made to loss of shop premises in a high street
location. Voting: For: 5 Against: 0 Abstentions: 2
Y11/0840 /SH
67-69 High St. Retention and modification to the existing flue & retention
of chiller unit on the roof and installation of rear fascia.
Proposed by Cllr. Maile, seconded by Cllr. Gibbs, that
No Objection be made.
Voting: For:6 Against: 0 Abstentions: 1 Interest declared:0
Y11/ 0841/SH
67-69 High St. Retention of replacement shopfront.
Proposed by Cllr. Mullard, seconded by Cllr. Gibbs, that
No Objection be made.
Voting: For: 4 Against: 0 Abstentions: 3 Interest declared:0
Y11/0845/SH
12 Orgarswick Av. Construction of two storey side extension.
Proposed by Cllr. Gibbs, seconded by Cllr.Meyers, that
No Objection be made.
Voting: For:7 Against: 0 Abstentions:0 Interest declared:0
ACCOUNTS:
Proposed by Cllr. Maile, seconded by Cllr. Mullard, that the accounts be accepted.
Carried.
Audit Commission £480.00
Veolia Water 125.92
J.H. Young Ltd 12.64
Veolia ES (UK) Ltd. 77.05
Malcolm Wood 326.00
Geerings 49.39
Southern Water 40.80
DISTRICT COUNCIL REPORT:
Cllr. Wilkins informed that he attended a Development Control Committee and that planning development at Church Lane, New Romney has been approved.
Cllr. Mullard informed that he did not attend the last Scrutiny Committee meeting due to annual vacation, but will be attending full Council on Wednesday 21st October.
There are still teething problems with the waste collection service and certain routes.
CLERK’S REPORT
Notification received that the minimum wage will increase to £6.08 as of 1st October.
A statement of accounts and budget forecast will following in October, once income from the summer season and precept has been deposited.
Clerk will be attending a training day at KCC on 21st Sept.
A new bank mandate was tabled for signature following the decision to implement electronic payments.
Play school at the village hall has advised that a cherry tree needs to be removed from the play area as roots are penetrating the astro-turf. The tree is not subject to a TPO and it was agreed it can be removed.
Excessive repair works to the pavilion are being undertaken. The hot water cylinder developed a leak. The cylinder when installed about 5 years ago would appear to have been installed onto rotted flooring. The flooring has collapsed and the cylinder has ruptured the pipes running underneath. The cold water tank in the loft was installed using iron nuts and these have rotted causing seepage in the loft.
Clerk informed that the process of issuing licenses for rear access to the council’s car park needs to be reviewed. Chairman requested this matter be placed on a future agenda for discussion.
CHAIRMAN’S REPORT:
Following a recent access audit, the chairman requested the personnel, health and safety working group to postpone all visits and staff interviews until the report has been received and considered by Council.
A meeting was held on 18 September with officers of SDC to discuss the possibility of a skate park at Martello Tower 25 bottom car park. It was identified that land at the top of the ramp would be ideal as a skate park and Tamasin Jarrett agreed to contact EA regarding the matter. Ongoing.
Chairman thanked Cllr. Gibbs for producing plans and his assistance with the matter.
TO RECEIVE REPORTS ON MEETINGS ATTENDED:
Cllr. Wilson advised she had visited residents in Marshlands Close following a complaint made to the parish clerk regarding a neighbour dispute. The matter has been reported to SDC by the clerk and Cllr. Wilson, and the dispute in question is already known to SDC Housing Services. The parish council has no further responsibility or involvement with the matter.
TO RECEIVE REPORTS FROM WORKING GROUPS
Personnel, health and safety working group:
Cllr. Mullard produced a report on the working group’s findings to date and a copy was handed to Cllrs. Gibbs, Cockerill, Maile and Wilkins.
Cllr. Mullard advised:-
1. that the parish council should determine its pension scheme and not the working group. This will be placed as a future agenda item.
2. that the parish council office should be sold and an office built at the village hall premises.
3. provided the clerk with data sheets of hazardous chemicals being kept at the pavilion.
4. agreed that the working group will postpone any further meetings until council has had the opportunity to consider the Access Audit.
5.Cllr. Mullard thanked members of the working group for their time and effort to date.
ANY OTHER BUSINESS:
Cllr. Maile advised she has received a response from EA regarding the issues she raised with them. Also,
1.Birse are checking the wall
2.The seasonal litter collector is being laid-off at the end of the month
3.Men slept in a van by the sluice gate at Martello Tower 25 bottom
4.Cyclists are speeding along seawall
5. Lifebelt is missing at the top of the slipway
6. Danger sign is missing. This is the responsibility of SDC
7. Fishing nets on the beach. – ditto –
Cllr. Cockerill informed that she attended a meeting of the Royal British Legion and the following issues were raised:
1.Dogs on beach – no enforcement taking place.
2.Untidy areas in the village
3.Jet-ski problems
4.drinking on the beach – no enforcement visible.
Cllr. Meyers reported that fly-tipping has occurred at the end of St. Marys Road.
Cllr. Gibbs suggested that SDC mobile CCTV unit be considered for the recreation ground.
Cllr. Mullard informed that the report handed to Cllrs. identifies that the Grounds Man role needs additional hours to fulfil the responsibilities of the post. Analysis of the post identified that 7 additional hours are required, but the working group suggest this be reduced to 5.
Meeting closed at 20.50.
NOTICE IS HEREBY GIVEN that the next meeting of DYMCHURCH PARISH COUNCIL will be held on MONDAY, 3 OCTOBER, 2011 at 7.30pm in the Parish Council Chamber.
AGENDA
1) Receive apologies for absence
2) Declaration of Interest (Councillors should disclose personal or prejudicial interest/s in any item/s on this agenda. Councillors with a personal interest must describe and give details of the interest. Unless the personal interest amounts to a prejudicial interest, he/she may participate fully in the meeting.)
3) Approve the Minutes of the last meeting and discuss matters arising
4) Public Session
5) Consider matters raised in Public Session
6) Read Correspondence
7) Consider Planning Applications
8) Consider Payment of Accounts
9) District Council Report
10) Clerk’s Report
11) Chairman’s Report
12) To receive reports on meetings attended
13) To receive reports from Working Groups
--------------------------------------------------------------------------------
Clerk to Dymchurch Parish Council.
Please note these transcripts are provided by Dymchurch Parish Council and, apart from some formatting, are posted to this website as received. romneymarsh.co.uk accepts no responsibility for their content or accuracy. uploaded 20sep11