Dymchurch Parish Council
Minutes of AGM meeting - 16 May 11
THE ANNUAL GENERAL MEETING OF DYMCHURCH PARISH COUNCIL was held on
MONDAY, MAY 16th 2011
in the Parish Council Chamber.
PRESENT: Chairman Cllr Terry Preston; Cllr Joyce Cockerill, Cllr. Alan Davis, Cllr. Tom Gibbs, Cllr. Shirley Maile, Cllr. Ian Meyers, Cllr. Terry Mullard, Cllr. Russell Tillson, Cllr. Diane Wilson, Cllr. Roger Wilkins.
6 members of the public were present.
APOLOGIES:
None.
CHAIRMAN’S REPORT:
The Chairman, Cllr. Terry Preston clarified his own position and stated he was standing down from being a parish councillor. He thanked councillors for their support over the years.
DECLARATIONS OF ACCEPTANCE OF OFFICE AND REGISTRATION OF INTERESTS:
All councillors completed declarations of acceptance of office and submitted registration of interest forms.
MINUTES:
Minutes of the meeting held on 10th May, 2010 were signed as a true receord.
ELECTION OF CHAIRMAN:
Proposed by Cllr. Cockerill that Cllr Wilkins be nominated as chairman, seconded by Cllr. Mullard.
Proposed by Cllr. Wilson that Cllr Gibbs be nominated as chairman, seconded by Cllr. Meyers.
Cllrs. requested a secret ballot and voted accordingly.
Voting: For Cllr. Wilkins - 5
For Cllr. Gibbs - 4
Cllr. Wilkins was elected Chairman of Dymchurch Parish Council
DECLARATION OF ACCEPTANCE OF OFFICE:
Chairman, Cllr. Wilkins, signed the Declaration of Acceptance of Office.
ELECTION OF VICE-CHAIRMAN:
Proposed by Cllr. Mullard, seconded by Cllr. Maile, that Cllr. Cockerill be vice-chairman.
Proposed by Cllr. Gibbs, seconded by Cllr. Wilson, that Cllr. Meyers be vice-chairman.
Cllrs. requested a secret ballot and voted accordingly.
Voting: For Cllr. Cockerill - 5
For Cllr. Meyers - 4
Cllr. Cockerill was elected as vice-chairman.
TREASURER’S REPORT:
The Statement of Accounts was tabled and is subject to audit.
As at 31 March, 2011 the accounts were:
NS&I £ 63,955
Bus a/c 10,106
Current a/c 19,018
AUTHORISATION OF CHAIRMAN’S ALLOWANCE:
Proposed by Cllr. Cockerill, seconded by Cllr. Davis , that the Chairman’s expenses be in accordance to budget provision for 2011/12.
Proposed by Cllr. Meyers, seconded by Cllr. Wilson, that the chairman’s expenses should not increase from last financial years’ budget provision.
Cllr. Meyers proposal was voted on:
Voting: For:5 Against: 2 Abstentions: 2
The Chairman abstained from voting. The chairman’s allowance for this year will be £370.
APPOINTMENT OF WORKING GROUP MEMBERS:
Proposed by Cllr Wilkins, seconded by Cllr. Davis, and carried by unanimous agreement, that the following working groups remain operational and membership to be as follows: (Spokesperson for the working group is highlighted in bold type).
BULL’S FIELD (Cllrs: Gibbs, Cockerill, Tillson, Wilson).
PERSONNEL and HEALTH & SAFETY (Cllrs: Cockerill, Maile, Mullard, Gibbs)
RECREATION GROUND (Cllrs: Davis, Wilkins, Mullard, Meyers)
SEAWALL/BEACH ADVISORY COMMITTEE (Cllrs: Tillson, Cockerill, Davis)
STRATEGIC PLANNING ( Cllrs: Davis, Tillson, Cockerill, Wilson)
Chairman, DPC, ex-officio member of all Working Groups.
APPOINTMENT OF REPRESENTATIVES TO OUTSIDE MEETINGS:
Councillors agreed to represent DPC at the following meetings:
APPOINTMENT OF KAPC REPRESENTATIVES:
Cllr. Cockerill.
APPOINTMENT OF VILLAGE HALL COMMITTEE REPRESENTATIVES:
Cllr. Gibbs and Cllr. Cockerill.
APPOINTMENT OF TWINNING ASSOCIATION REPRESENTATIVES::
Cllr. Wilkins and Cllr. Cockerill
APPOINTMENT OF PARISH/TOWN COUNCIL USER GROUP REPRESENTATIVE:
Cllr. Mullard
APPOINTMENT OF SHEPWAY DISTRICT/PARISH COUNCILS JOINT COMMITTEE REPRESENTATIVE:
Cllr. Mullard.
APPOINTMENT OF ROMNEY MARSH NETWORK REPRESENTATIVE::
Proposed by Cllr. Tillson, seconded by Cllr. Wilkins, that Terry Preston represent DPC and report back accordingly. Carried.
APPOINTMENT OF POLICE LIAISON COMMITTEE REPRESENTATIVES::
Cllr. Davis and Cllr. Wilson
APPOINTMENT OF SHEPWAY PLANNING USERS GROUP REPRESENTATIVE:
Cllr. Mullard.
APPOINTMENT OF DUNGENESS STAKEHOLDER GROUP REPRESENTATIVE:
Cllr. Tillson proposed that Terry Preston represent DPC, this was seconded by Cllr. Wilkins.
Cllr. Meyers specifically requested to represent DPC.
Agreed, Cllr. Meyers to represent DPC.
The Chairman closed the AGM at 20.22
PRESENT: Chairman Cllr Terry Preston; Cllr Joyce Cockerill, Cllr. Alan Davis, Cllr. Tom Gibbs, Cllr. Shirley Maile, Cllr. Ian Meyers, Cllr. Terry Mullard, Cllr. Russell Tillson, Cllr. Diane Wilson, Cllr. Roger Wilkins.
6 members of the public were present.
APOLOGIES:
None.
CHAIRMAN’S REPORT:
The Chairman, Cllr. Terry Preston clarified his own position and stated he was standing down from being a parish councillor. He thanked councillors for their support over the years.
DECLARATIONS OF ACCEPTANCE OF OFFICE AND REGISTRATION OF INTERESTS:
All councillors completed declarations of acceptance of office and submitted registration of interest forms.
MINUTES:
Minutes of the meeting held on 10th May, 2010 were signed as a true receord.
ELECTION OF CHAIRMAN:
Proposed by Cllr. Cockerill that Cllr Wilkins be nominated as chairman, seconded by Cllr. Mullard.
Proposed by Cllr. Wilson that Cllr Gibbs be nominated as chairman, seconded by Cllr. Meyers.
Cllrs. requested a secret ballot and voted accordingly.
Voting: For Cllr. Wilkins - 5
For Cllr. Gibbs - 4
Cllr. Wilkins was elected Chairman of Dymchurch Parish Council
DECLARATION OF ACCEPTANCE OF OFFICE:
Chairman, Cllr. Wilkins, signed the Declaration of Acceptance of Office.
ELECTION OF VICE-CHAIRMAN:
Proposed by Cllr. Mullard, seconded by Cllr. Maile, that Cllr. Cockerill be vice-chairman.
Proposed by Cllr. Gibbs, seconded by Cllr. Wilson, that Cllr. Meyers be vice-chairman.
Cllrs. requested a secret ballot and voted accordingly.
Voting: For Cllr. Cockerill - 5
For Cllr. Meyers - 4
Cllr. Cockerill was elected as vice-chairman.
TREASURER’S REPORT:
The Statement of Accounts was tabled and is subject to audit.
As at 31 March, 2011 the accounts were:
NS&I £ 63,955
Bus a/c 10,106
Current a/c 19,018
AUTHORISATION OF CHAIRMAN’S ALLOWANCE:
Proposed by Cllr. Cockerill, seconded by Cllr. Davis , that the Chairman’s expenses be in accordance to budget provision for 2011/12.
Proposed by Cllr. Meyers, seconded by Cllr. Wilson, that the chairman’s expenses should not increase from last financial years’ budget provision.
Cllr. Meyers proposal was voted on:
Voting: For:5 Against: 2 Abstentions: 2
The Chairman abstained from voting. The chairman’s allowance for this year will be £370.
APPOINTMENT OF WORKING GROUP MEMBERS:
Proposed by Cllr Wilkins, seconded by Cllr. Davis, and carried by unanimous agreement, that the following working groups remain operational and membership to be as follows: (Spokesperson for the working group is highlighted in bold type).
BULL’S FIELD (Cllrs: Gibbs, Cockerill, Tillson, Wilson).
PERSONNEL and HEALTH & SAFETY (Cllrs: Cockerill, Maile, Mullard, Gibbs)
RECREATION GROUND (Cllrs: Davis, Wilkins, Mullard, Meyers)
SEAWALL/BEACH ADVISORY COMMITTEE (Cllrs: Tillson, Cockerill, Davis)
STRATEGIC PLANNING ( Cllrs: Davis, Tillson, Cockerill, Wilson)
Chairman, DPC, ex-officio member of all Working Groups.
APPOINTMENT OF REPRESENTATIVES TO OUTSIDE MEETINGS:
Councillors agreed to represent DPC at the following meetings:
APPOINTMENT OF KAPC REPRESENTATIVES:
Cllr. Cockerill.
APPOINTMENT OF VILLAGE HALL COMMITTEE REPRESENTATIVES:
Cllr. Gibbs and Cllr. Cockerill.
APPOINTMENT OF TWINNING ASSOCIATION REPRESENTATIVES::
Cllr. Wilkins and Cllr. Cockerill
APPOINTMENT OF PARISH/TOWN COUNCIL USER GROUP REPRESENTATIVE:
Cllr. Mullard
APPOINTMENT OF SHEPWAY DISTRICT/PARISH COUNCILS JOINT COMMITTEE REPRESENTATIVE:
Cllr. Mullard.
APPOINTMENT OF ROMNEY MARSH NETWORK REPRESENTATIVE::
Proposed by Cllr. Tillson, seconded by Cllr. Wilkins, that Terry Preston represent DPC and report back accordingly. Carried.
APPOINTMENT OF POLICE LIAISON COMMITTEE REPRESENTATIVES::
Cllr. Davis and Cllr. Wilson
APPOINTMENT OF SHEPWAY PLANNING USERS GROUP REPRESENTATIVE:
Cllr. Mullard.
APPOINTMENT OF DUNGENESS STAKEHOLDER GROUP REPRESENTATIVE:
Cllr. Tillson proposed that Terry Preston represent DPC, this was seconded by Cllr. Wilkins.
Cllr. Meyers specifically requested to represent DPC.
Agreed, Cllr. Meyers to represent DPC.
The Chairman closed the AGM at 20.22
Please note these transcripts are provided by Dymchurch Parish Council and, apart from some formatting, are posted to this website as received. romneymarsh.co.uk accepts no responsibility for their content or accuracy. uploaded 8sep11